Not only is this an effective way to unify and coordinate your files, but this helps you organise your files in the order that you think they should be. For example, you can create a folder for your files called “Marketing” and everything that should be under the “Marketing” category can be put under it manually!
“Couldn’t I just do this in OneDrive?” I hear you ask? No. OneDrive is a cloud storage location. SharePoint shares it with all of your colleagues who have access to the files you are putting yours in. This means your colleagues can also access these files and read them at any time providing, as previously mentioned, they have access to it. However, SharePoint can utilise OneDrive to sync your files together which makes data transfer much easier, whereas OneDrive is a personal cloud storage location, SharePoint acts as a business’ cloud storage!
As a business owner, you will get certain permissions that will allow you to restrict and de-restrict access to files. For example, if you want all your managers to access certain files; you can make it so only those people can access them and restrict the file to other employees. This goes for the same for department files if you so wish to use them. They are created the same way as normal files and are used in the same way, so creating new files and sorting out permissions for them is just as simple as the last time you made one!
A cloud-based service, hosted by Microsoft, for businesses of all sizes. Instead of installing and deploying SharePoint Server on your own premises, any business can subscribe to a Microsoft 365 plan or to the standalone SharePoint Online service. Your employees can create sites to share documents and information with colleagues, partners, and customers.